Microsoft Word

Hi Everyone!

Today I'm gonna share with you guys about some features in Microsoft Word that you should know. Are you excited? Let's go through this together!

First and foremost, Microsoft Word is commonly used on a daily basis for both personal and professional reasons. However, are users effectively know and utilising all the features available? It have a lot of features but I will only share some of it that I've learnt in class.

Let's check it out!

Firstly, you can correct your Spelling Errors all in one go, to ensure you haven’t left any stone unturned. This can be done by running a full Word spell check from the Review tab, Proofing group, Spelling and Grammar button (or press the F7 keyboard shortcut). When using the main Spelling and Grammar dialog box, words in your document which are not found in Word's dictionary will be listed in the Not in Dictionary box. Suggestions will be presented below with the first suggestion selected. The options you have are similar to the right-click options available for corrections as you type.

However, instead of clicking a suggestion directly, there are two buttons available: the Change button to correct this occurrence and the Change All button to replace all occurrences of the word in the document with the same suggestion. Alternatively, you can double-click the appropriate suggestion to change this occurrence. The AutoCorrect button will add an item to the AutoCorrect list replacing the marked word with the currently selected suggestion. Note that you can still edit your document when the Spelling and Grammar dialog box is displayed, so if none of the suggestions are appropriate, you can make your own correction directly in the body of the document.

Secondly, the features of Mail Merge. This feature allows us to send out bulk emails, but consequently with unique elements. For example, we could produce a series of labels or envelopes for a large mailing, an email or letter that includes names and addresses and other details or a ‘directory’. Users simply create one document that contains the information that will be the same in each version, and then add placeholders for the information that will be unique to each version.

If you just want to send a single letter to one of your Outlook contacts, there may be no need to use mail merge at all. Word has an Address Book button that allows you to select and insert address details from Outlook. Just right-click in the Quick Access Toolbar and choose Customise Quick Access Toolbar, Choose commands from: Commands Not in the Ribbon and Address Book should be near the top.

Last but not least, inserting a Header and Footer. It’s important to use the space in your header and footer to save space in other areas of your document. This also makes your file have a professional look that can include the page numbers across the whole document for example. However, what people don’t seem to take advantage of, is the fact that they can insert images, more specifically a company logo or an image in context with the document's overall theme.

When inserting images or text within the header or footer, it is automatically applied to the whole document, saving you time and effectively providing a consistent theme to your work.

That's all :)